Registration of foreign representative office

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How the work goes

1. Call or meeting: we discuss your goals in Ukraine, choose a branch or representative office and quote price and preparation time.
2. We send draft resolution and regulations and agree them with your in-house or foreign counsel.
3. The company signs, orders a fresh register extract and obtains the apostille, following our step-by-step instructions for your country.
4. In Ukraine we arrange the certified translation and check the package against the State Registration Law.
5. We file with the registrar and obtain the extract from the Unified State Register once the entry is made.
6. We confirm the tax registration and hand over the documents with a plan for the next steps: bank, accounting, contracts.

What you receive

• An entry for the branch or representative office in the Unified State Register and an extract from it.
• Approved office regulations and documents appointing the head.
• Confirmation that the office is on the tax authority’s records.
• A translated and legalised set of company documents for banks and counterparties.
• A short memo on the first obligations: accounting, reporting, contracts, hiring.

Typical situations

Where things usually go wrong

• The foreign register extract is more than a month old on the filing date, so it has to be ordered and apostilled again.
• The company name and the head’s name are translated differently in the resolution, the power of attorney and the regulations, and the registrar returns the documents.
• A representative office is chosen for a unit that will trade; under the Civil Code it is the branch that performs the company’s functions.
• Ownership structure and beneficial owner documents are missing, so the package is incomplete.
• Someone without the required status files on behalf of the foreign company, while the law allows only a specific group of representatives to file for a new office.

Why hand this to a team under contract

A foreign company deals with several jurisdictions at once: the extract, apostille, translation and resolution must match in dates and spelling. Only a person from the specially designated group of primary financial monitoring entities who works on their own may file for a new office on the company’s behalf. We plan the sequence in advance, file through such a representative and take responsibility for the package under a contract.

Price

The state fee for registering an office of a foreign company equals one subsistence minimum for able-bodied persons, or 75% of that amount when filed electronically.

Our fee is agreed individually and depends on the country the documents come from, the form of the office and whether you need a registered address, a bank account and accounting. The price is fixed in the contract before work starts.

What clients usually need next

• Registration of an LLC with a foreign founder — when a separate Ukrainian company suits the business better.
• Registered address in Kyiv — for registering the office and receiving official mail.
• Accounting outsourcing — bookkeeping and reporting from the first month.
• Contract drafting — agreements with Ukrainian partners, lease, employment contracts.

Sources: Civil Code of Ukraine, Art. 95, 105-1; Law of Ukraine on State Registration of Legal Entities, Individual Entrepreneurs and Public Associations (as amended by Law No. 3257-IX); Tax Code of Ukraine, item 64.1; Law of Ukraine on Employment of the Population, Art. 42. Updated: 28.09.2026.

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