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Representative office of a foreign charity or foundation in Ukraine
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working days
A foreign charity, foundation or non-governmental organisation may work in Ukraine through a branch or representative office under the Law of Ukraine on Public Associations. The unit is registered by a state registrar in the Unified State Register, and the state fee for units of foreign non-governmental and charitable organisations is lower than for commercial companies. If you are a commercial company, see registration of a representative office of a foreign company in Kyiv. We prepare the documents of the foreign organisation, arrange apostille and translation, file with the registrar and help the office start working.
What we do
- Check whether the organisation qualifies as a non-governmental or charitable organisation under its home law.
- Draft the decision to open the office and the office regulation.
- Arrange the register extract, apostille or consular legalisation and certified translation.
- Prepare data on the head of the office and the organisation’s governing bodies.
- File with the state registrar and track the entry in the Unified State Register.
- Help with the bank account, tax registration and grant reporting in Ukraine.
What we need from you
- Founding documents of the foundation or charity and proof of its registration.
- Decision of the governing body to open the office and appoint its head.
- Passport of the head of the office and the power of attorney.
- Description of the programmes the office will run in Ukraine.
- Office address in Ukraine, or ask us to find one.
Why hand it to a team. Charities and foundations often come to Ukraine with grant deadlines. We plan the sequence of documents abroad and filings in Kyiv so the office is registered and has a bank account when the programme starts.
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How the office of a foreign foundation is registered
Confirm the organisation’s legal form and that it is non-governmental or charitable under its home law.
Decision, office regulation, power of attorney and register extract are signed and apostilled.
Certified Ukrainian translation and filing with the state registrar.
Registration within five working days, then tax record, bank account and reporting setup.
Legal basis for foreign NGOs and charities
Article 2 of the Law of Ukraine on Public Associations allows non-governmental organisations of other states and international NGOs to act in Ukraine, including through branches and representative offices, under this Law, other laws and international treaties of Ukraine. Branches and offices of foreign NGOs are subject to the same grounds and procedure for prohibition of activity as Ukrainian public associations.
Registration, timing and fee
The office is registered as a separate unit of a legal entity formed under foreign law. The state registrar reviews the documents within five working days of filing. The administrative fee for registering a unit of a foreign non-governmental or charitable organisation is 0.28 of the subsistence minimum for able-bodied persons, compared with one full subsistence minimum for commercial companies. Foreign documents must be apostilled or consularly legalised and translated into Ukrainian with a certified translation.
After registration
The office is taken on tax record based on the register data. Tax treatment of grants and donations, the bank account and reporting to the donor are set up separately; we help with all three and coordinate with the accountant.
Related services
If you prefer a Ukrainian organisation instead of an office.
Closing a foundation when the programme ends.
Bookkeeping and reports for grants and donations.
Sources: Law of Ukraine No. 4572-VI on Public Associations, art. 2(4), 28(6) — zakon.rada.gov.ua; Law of Ukraine No. 755-IV, art. 26, 36 — zakon.rada.gov.ua.
Can a foreign charity open a representative office in Ukraine?+
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